Performance Program

The 2016 Performance Program is currently open.
Application deadline is June 30th, 2016.

The Aaron Copland Fund for Music is pleased to announce the Performance Program. The Performance Program is a grant program where performing ensembles, presenting organizations, and festivals may seek support for the performance and presentation of contemporary American concert music and contemporary jazz.

The Performance Program is an updated version of the Performing Ensembles Program (PEP). Past PEP applicants will be familiar with most of the guideline criteria in the new Performance Program.

Past Supplemental Program applicants in the presenter and festival category should now seek support from the Performance Program. Music festivals, music venues (presenters), and any other organization that organizes and presents live musical performances by a variety of performing groups can be considered a “presenting organization”.

The Program's Objective

To support performing and presenting organizations whose artistic excellence encourages and improves public knowledge and appreciation of serious contemporary American music.

Eligibility

Funds are available for General Operating Support for professional performing ensembles and presenting organizations with a history of substantial commitment to contemporary American music and with plans to continue that commitment. The program also provides Project Support for exceptionally important activities relating to contemporary American music proposed by professional performing ensembles and presenting organizations that do not normally feature contemporary American music in their programming.

Applicants must meet the following requirements:

  • Non-profit tax-exempt status.
  • Performance history as an ensemble or presenter of at least two years at the time of application.
  • For General Operating Support applicants, commitment to contemporary American music.

Performing ensembles and presenting organizations whose programming (in terms of duration) for the preceding two seasons does not consist of at least 20% contemporary American music should apply only for Project Support unless otherwise advised in writing in advance by the Grants Manager.

Eligible organizations:

  • Chamber sized ensembles of any instrumentation
  • Chamber orchestras
  • Symphonic or other full-sized orchestras
  • Opera companies
  • Dance companies and/or ensembles (see note below)
  • Vocal ensembles and choruses
  • Presenters
  • Festivals (see note below)
  • Presenter/ensemble hybrids

Individuals and student ensembles are not eligible. Volunteer, community and amateur ensembles are generally not eligible except when authorized in advance to apply by the Grants Manager.

Special note for dance applicants: The Fund’s primary focus for dance applicants is on the quality of the music and the performance, which must be by live musicians, not the choreography. However, the choreography must enhance the performance of contemporary American music.

Special note for festival applicants: If your organization is a festival seeking support for training program activity, or is not involved in presenting music or professional ensembles, please seek support from the Supplemental Program.

Special note regarding soloists: Soloists are not eligible to apply on their own, but presenters may apply to present a soloist.

Grants will not be made for the purpose of commissioning composers.

Project support will be given only for a project that begins in the current season. Thus, for the 2016 grant round, support will only be given to projects that begin between September 1, 2016 and August 31, 2017. Multi-year projects will be considered if they begin in the current season, but projects that began in an earlier season generally will not be eligible for support.

New eligibility for the Performance Program: The Performance Program supports the electronic dissemination of live performances, whether as a simultaneous transmission or via a recording of a live performance, by means including broadcasting and streaming. Expenses such as recording and electronic distribution costs can be considered as eligible costs in a request for general operating or project support when included live performance. Stand-alone recording projects (e.g., an “album”) are not eligible for support in this program.

Funding Provisions

In general, grants range from $1,000 to $20,000. Grant amounts for larger organizations with a demonstrated extraordinary commitment to contemporary American music may exceed these amounts at the discretion of the panel. Please note that the awarding of a grant for general operating support in one year does not imply continuation of that support in subsequent years. Project support grants are for that project only, and no more than one grant will be awarded for a single project.

Review Procedures

Funding decisions will be made by a peer panel chosen by the Fund. The following criteria will be applied in evaluating grant proposals:

  • For ensembles: artistic quality of the ensemble's performances, as determined from the work samples, and its overall repertoire.
  • For presenters, or organizations that are otherwise involved with performances: are the ensembles and repertoire being presented of outstanding artistic quality?
  • For general operating support applicants, commitment to high-quality performances of contemporary American music over a substantial period of time.
  • Demonstrated financial ability to carry a season or project to completion.
  • Will granting the request tend to encourage and improve the public knowledge and appreciation of serious American contemporary music?

Please be advised that the panel may consult an applicant’s web site, social media accounts, and other publicly available information as a means to verify information contained within a proposal.

How to Apply

If your organization does not already have an account on our site:

You will need to create a new account. We will approve new accounts as quickly as possible, but please allow one business day for approval.

If your organization already has an account on our site:

Log in here. Then click on the Start a New Application button at the top of this page to begin the online application process. You may work on your proposal and save it as you go along. It is not necessary to complete the application in one session. You will need to supply the following information:

Organization Information

  • Contact information
  • A copy of the IRS determination letter confirming tax exempt status under Section 501(c)(3) of the Internal Revenue Code and that the applicant is not a private foundation. If the applicant organization is not based in the United States, submit a letter from a lawyer in the home jurisdiction of the applicant confirming its equivalence to a publicly funded 501(c)(3) organization.
  • Federal tax ID number (for U.S. applicants)
  • 3-year financial snapshot

Applicant Information 

  • Type of ensemble (if applicable)
  • Type of presenter (if applicable)
  • Mission of the organization
  • Number of concerts projected in the support year and performed or presented each of the last two years

Proposal

  • Indicate the amount and type of support (general operating or project support) requested, and purpose of the request.
  • If project support is requested, please provide a description of the project, a breakdown of the project costs, and sources of income.
  • History of the organization and information on the principal artistic personnel and/or ensemble members.
  • Description of the audiences that are served, including size, age groups, and geographic regions.
  • Only for applicants who received an award in last year’s Performing Ensembles Program or Supplemental Program round: A summary of the activity during the period covered by the award, a general description of how the award was used, and a brief explanation if the activity differed substantially from what was proposed in the prior year's application.

Musical Materials

  • Recordings of 3 contemporary compositions performed by the ensemble (for performing applicants) or a representative sample of the ensemble(s) to be presented (for presenter applicants)
    • All musical samples must be recorded within the two performance seasons immediately prior to the application date (i.e., for the 2016 round, within the 2014-2015 and 2015-2016 seasons). Each recording should be between 3 and 5 minutes in length (excerpts are acceptable).
    • Please submit recordings of live performances and not edited studio sessions unless no live recordings are available.
    • Musical examples should demonstrate the performance quality of the core members of the ensemble playing together in representative repertoire, rather than feature extended soloistic passages.
    • For each recording submitted, provide the title of the work, names of the composer and performer(s) and date of the performance.
  • For 1 of the 3 recordings a score in PDF format must be supplied, and must be marked at the point at which listening is to begin. If you cannot acquire a PDF score of any of your examples, please contact the Grants Manager for advice.
  • If project support is being requested for the work of a particular composer(s), the applicant must include a recording of a representative sample of the recent work of that (those) composer(s), even if the recording is by performers other than the applicant ensemble. If necessary, the sample may be from a performance prior to the two performance seasons immediately prior to the application date, but should be as recent as possible.
  • For opera and ballet projects, the Fund strongly encourages, but does not require, video work samples of the company, any choreographer and the project’s director. Video samples should involve live performances of contemporary music.

Work samples should represent a range of repertoire and instrumentation. If available work samples do not strictly meet the guidelines’ requirements, contact Grants Manager for advice.

Supporting Materials

All supporting documents should be letter size PDFs in portrait orientation.

  • A list of all performances and repertoire in the year for which support is being requested (the Support Year*), the current year, and the previous year. This should amount to three consecutive years of information. Works by American composers should be indicated by using boldface type for both the composer’s name and the name of the work. Please include timings of works. Please do not submit this list in the form of season brochures.
  • A list with award amounts of foundation, corporate, and government support for the Support Year*, the current year, and the previous year. This should amount to three consecutive years of support information. (Projections are acceptable for the support year and, to the extent necessary, the current year.)
  • A list of members of the Board of Directors (or equivalent) and their principal affiliations.
  • Budget for the Support Year* and financial statements (audited if available) for the current year (projections are acceptable) and the preceding year. This should amount to three consecutive years of financial information. Download recommended Excel budget template

*The Support Year will be your 2016-17 performance season, which in many cases will coincide with your 2017 fiscal year. If your performance season and fiscal year do not coincide, please indicate this in the application. In any event, please submit financial information for the Support Year and the two years immediately preceding the Support Year.

PLEASE SAVE YOUR WORK OFTEN

Application Deadline

The deadline for applications for each calendar year is 11:59 p.m. Eastern Daylight Time on June 30. Applicants will be notified of funding decisions in or about November of that year. Please do not contact the Fund for information on funding decisions.

IMPORTANT: You are responsible for complying with all legal and contractual requirements that may apply to the creation of your materials. The Copland Fund hereby disclaims all legal responsibility in connection with your submissions. In case of questions, consult your legal advisor.

Digital Millennium Copyright Act ("DMCA") Policy

Inquiries

Prospective applicants are first encouraged to read the Frequently Asked Questions. If your question is not answered there, please contact the Grants Manager prior to the time of application.

Telephone: 212-461-6956
E-mail: ensembles@coplandfund.org

Updated for the 2016 round: May 7, 2016

See lists of grantees from previous rounds